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ATTENDANCE and LATE POLICY

Being on time for class and attendance in each class is expected at the Abu Dhabi Grammar school. Students attending AGS must assume responsibility for attendance in all courses in which they are registered. A student who fails to attend a class is assumed to be absent. Parents or guardians are expected to excuse each absence from class. Parents should call the school (020 6662 900) to excuse a student or send a written excuse immediately upon the student's return to school. Notes should be passed in to the administration office and not to the teachers.

The following are the procedures to follow when a student misses a class and the consequences when missed classes are not excused for legitimate reasons.

  1. Teachers will keep a record of attendance and the parents of those students who have an unusually high number of absences will be informed on a regular basis.
  2. At 10 absences in a course, the School Administrator will discuss the issue with the student and every effort will be made to contact the parent.
  3. More than 20 absences missed in any course, without a medical or similar excuse for each class over 20, will result in a loss of credit in the course.
  4. Absences for each term must be cleared up prior to the beginning of the examinations in each term. Students will not be eligible to write exams if they have unexcused absences greater than 20.
  5. Truancy or skipping classes may result in suspension from school. The first time this happens, the administration may require a meeting with the parents before the student returns to class.
  6. Students arriving late for school are required to sign in at the back gate as they enter the school premises. They will receive an admit-to-class slip and they are to go immediately to class.
  7. Teachers will not admit anyone to class during the first period who arrives late unless they have an admit slip.
  8. Students arriving late are also responsible to check with the teacher at the end of the class to make sure they have not been recorded as absent.
  9. Each teacher will develop a late policy for their classes and they will determine when the late issue has become a discipline matter. The teacher will inform the administrator of their policy and the administrator will deal with the student as a person who is interrupting the learning process and has created a discipline issue.

At AGS we believe that in order to get the best possible learning experience students must be in class and therefore we see attendance as the key to that experience. In order to receive a credit for a course, a student must have 110 hours of classroom instruction. It is essential that students take advantage of their classroom opportunities to get the maximum instructional time.

Early Dismissal from School
Students may be permitted to leave the school grounds during the school day only if they have prior permission in writing from parents and the approval of the administrator. Parents will either pick-up the students or give permission in the note that they can leave and take an alternate form of transportation.

Student Illness
If a student becomes ill during the day, the student is required to report to the office. The Office Assistant will contact the appropriate parent to indicate the nature of the student's discomfort. Arrangements will be made to ensure the student's safe return either to home or the classroom.

Holiday/Extended Absences
On occasion, parents choose to remove their child(ren) for an extended period of time in order to go on holiday or participate in other activities outside the regularly scheduled school breaks. The following guidelines may help in making such a decision:

  • Parents are requested to consult with the administrator prior to making plans.
  • Parents are then responsible for advising the administrator in writing of the dates of any departure and return to school at least two weeks before departure. All of the student's course teachers will be informed of the absence.
  • The student is responsible for any missed work, collection of handouts, notes and reading assignments. The student must see his/her teachers to see if arrangements can be made regarding missed tests, labs, projects, presentations or performances.
  • A student's mark may be adversely affected by a prolonged absence.
  • Examinations will not be rescheduled to accommodate a student's holiday.
  • Parents are asked to consult the School Year Calendar for examination and school holiday dates.


Absence during Examinations
Students are expected to be in attendance when writing exams. If a student does not write an exam, he/she will be subject to the loss of the exam grade and, in some cases, may be risking the credit for that course. If the absence is due to health reasons, the student must present a medical certificate in order to complete a make-up examination. Permission will not be given to write final exams prior to the designated exam dates and schedules. Parents are asked not to plan holidays until after the final date for exams.


 
       

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